The aim of this Regulation is to lay out the rules on practice of offering courses to the public by the Faculties, Institutes and Graduate Schools of Near East University as well as outlining the the fundamentals of the functioning of Open-out Courses Coordination Office.
This Regulation includes the rules concerning the procedures and principles of open-out courses which will be carried out by Near East University as well as the related responsibilities of the Open-out Courses Coordination Office.
This Regulation is based on the Articles 12, 13, 14, 15, and 16 of the Regulations of Academic Organization and Operations of the Universities as well as the rules which are stated in Near East University’s Undergraduate, Graduate and Postgraduate Education and Examination Regulations.
In these regulations;
- a) University refers to Near East University
- b) Registrar’s Office refers to Registrar’s Office of the Near East University
- c) Rector refers to Rector of the Near East University
- d) Related Units refers to Related Faculties, Institutes and Graduate Schools
- e) Coordinator refers to Coordinator of the Open-out Courses Coordination Office
- f) Board refers to Near East University Open-out Courses Board
- g) Student refers to University students who are registered to open-out courses or guest students.
PRINCIPLES GOVERNING THE OPEN-OUT COURSES COORDINATION OFFICE
Determining the Open-out Courses
- a) The courses to be offered in Fall, Spring and Summer semesters in each educational year are determined by the related departmental boards.
- b) Related departmental boards may enforce limits on the number of the students to be accepted to the open-out courses.
- c) Related departmental boards may decide to open laboratory, internship and seminar courses to the non-departmental or guest students.
Open-out Courses and Student Categories
- a) Open-out courses are offered in two categories as Certificate and Auditor.
- b) Students who register for an open-out course by choosing the ‘Certificate’ category are required to do all the assigned coursework of the related course. Once they successfully complete all the requirements, students will be given a certificate which will also indicate the grade obtained from the related course.
- c) Students who enrol on an open-out course by registering with the Auditor category, cannot be an active participant of the course. However, if they wish, they may complete the coursework by taking permission from the course instructor. At the end of the term, these students are presented with a document indicating that they have attended the course as an auditor.
- d) Students who are not the students of the University but wish to enrol on the open-out courses are registered as ‘Guest Student’ and are given a ‘Guest Student’ number.
- e) Students who are not the students of the University but wish to enrol to the open-out courses may benefit from all the opportunities that the University provides to the students.
Open-out Course Announcements
- a) Each academic year, open-out courses are announced at the beginning of Fall, Spring and Summer semesters.
- b) The categories of the open-out courses as well as the limits on the number of the students (if any) are included in the related announcements.
Open-out Course Registrations
- a) The registration of the students to the open-out courses takes place during the Universities official registration terms being Fall, Spring and Summer semesters.
- b) Students who wish to enrol on open-out courses are required to pay a tuition fee for each course which is determined by the University.
- c) While registering for an open-out course, students are required to indicate the category in which they will be registering for each course.
- d) Once registered, students cannot change their categories of registration.
OPEN-OUT COURSE COMPLETION AND CLEARANCE
- a) Depending on the registration category, related documents are provided to the students who complete an open-out course and they are cleared from the University.
- b) In the cases where a student who has enrolled on an open-out course acts against the code of discipline of the University, the course instructor provides a report, which should be within Near East University’s Disciplinary Code for Students, to the Open-out Course Coordination Office and the student may be dismissed from the University.
OPEN-OUT COURSES COORDINATION OFFICE
- a) The Coordinator is appointed among the academic staff of the Near East University, by the Rector. Coordinator is responsible for determining and functioning of the undergraduate, graduate and postgraduate open-out courses of the faculties, institutions and graduate schools.
- b) At the end of each academic year, a report which includes the previous year’s educational and other activities as well as the work plan for the forthcoming year is presented to the Rector by the Coordinator.
- c) Assistant Coordinator is appointed among the academic staff of Near East University by the Open-out Courses Office Coordinator. Assistant Coordinator is responsible for the identification, regulation and functioning of the undergraduate, graduate and postgraduate open-out courses of the faculties, institutes and graduate schools. Assistant Coordinator is also responsible for providing the required assistance to the Coordinator.
- d) The Board consists of the representatives of the open-out courses and is summoned on the request of the Coordinator.
- e) The Academic Board consists of Open-out Courses Office Coordinator and Assistant Coordinator. Each academic year, the Academic Board meets at least twice at the beginning of each Fall and Spring semesters. All the educational activities as well as the opinions and suggestions for the forthcoming semester are documented and presented to the Rector by the Academic Board.
- f) Faculty/Institute/ Graduate School Representative is appointed among the academic staff of Near East University by the Head of Faculty/Institute/ Graduate School. The representative is responsible for attending the meetings that are done by the Open-out Course Coordination Office on behalf of the Faculty/Institute/Graduate School, reporting the decisions made during the meetings to the Faculty/Institute/Graduate School and finding solutions to the possible problems which may arise between the Coordination Office and Faculty/Institute/Graduate School.
This Regulation shall take effect once it has been approved by the Senate of the Near East University.
This Regulation is executed by the Rector of the Near East University.